Service Description

Companies may submit a request online to the Authentication Department at the Ministry of Justice (MoJ) to document a contract of mortgage bonds, which is an agreement between the mortgager and the mortgagee to mortgage a contract of title deeds and banking instruments, in return for a defined amount of money.

Online Instructions

• Login to Sak Electronic Portal using your username and password on Hukoomi.
• Select “Authentication Services”, then “Mortgage”, and then “Mortgage Bonds”.
• Select applicant (first party mortgager - second party mortgagee), then enter the expiry date of the personal identification document.
• Select the capacity and enter its details, then click on “Add”.
• Select forms and enter transaction details (title deed or banking instrument number, type of title deed or instrument, contract period from, contract period to, mortgage value, approval letter number), then click on “Add”.
• Attach the following documents:
  • Personal identification (copy of QID/ passport) for natural person
  • Copy of valid commercial registration, establishment ID and commercial license (for juridical person)
  • Copy of valid power of attorney, in case the signature on the document is based on a power of attorney
  • Determination of heirs and letter from the General Authority for Minor Affairs
  • Proof of title deed and banking instrument ownership
• Pay appropriate fees.

Offline Instructions

• Visit any of the single window OSS branches affiliated to MoJ.
• Provide all the required documents.

Service Center

A single window OSS branch affiliated to MoJ.

Additional Information

• If the transaction is “resubmission”, the system displays the “rejected” application details, then the user reviews and modifies the data before resending the application in no more than 15 days from the rejection date or, otherwise, it is canceled.
• If the application is not completed within seven days, the transaction is canceled.
• The details of the party are verified through QID number - expiry date.
• The applicant shall be a resident/citizen and registered in Hukoomi database.
• The first party in the transaction can be more than one person.
• The applicant may not be repeated with the same identity or details proving such identity.
• The company details may not be modified.
• The commercial registration shall be valid.
• A text may be added to the record subject.
• The system sends an SMS to the parties of the transaction clarifying that the transaction has been received and it is to be approved or rejected.
• The transaction may be completed as well by visiting any of the single window OSS branches affiliated to the ministry or through Sak mobile app.
• The application is submitted online, along with the approval of parties and the registrar, then the transaction - in terms of fee payment and printing of a documented contract – is completed at any of the MoJ branches or the ministry’s headquarters.
• Please keep the application details for reference.

Fees

Applicable fees are as follows:

• Three copies: QR100
• Any additional copy: QR50